The Report of Birth is a declaration of the birth of a child born abroad to parents at least one of whom is a Philippine citizen. Filipino parent/parents must promptly register the birth of a child with the Philippine Embassy or the Philippine Consulate General in order for such a birth to be registered with the Office of the Civil Registrar General in the Philippines.
Ideally, the birth must be reported within twelve (12) months after its occurrence to the Embassy or Consulate that has jurisdiction over the place of birth. When the parents neglect to report the birth within twelve (12) months, the birth may, nevertheless, be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report. In these cases, the person who executed the report shall furnish the Embassy or Consulate with an explanation surrounding the delay in reporting the birth.
- Submit four (4) Report of Birth Forms, completed by one of the parents or the attending physician or nurse."
- If the Report of Birth is reported in person by the parent/parents, the Report of Birth will be sworn to before a consular officer.
- If the Report of Birth is sent through mail, the Form shall be signed in the presence of two (2) witnesses. The data and amendment pages of the passport of the two witnesses must be submitted.
- Submit the original Certificate of Birth or declaration of birth of the child issued by local health authorities or by the Local Registrar, together with four (4) copies.
- The Certificate of Birth or declaration of birth must state the following:
- name of the child (given name, middle name and surname)
- date and hour of birth
- place of birth
- sex and nationality of infant
- names, citizenship and religion of parents or, in case of unknown father, the mother
- civil status of parents
- Official documents issued by government offices of the Indian Government, such as a Certificate of Birth or declaration of birth, for submission to the Embassy must be first attested by the Patiala House of the Ministry of External Affairs (MEA) in New Delhi or by any of the Philippine Consulates General in Chennai, Kolkata or Mumbai. The Consulates may only attest documents executed in areas under its respective jurisdictions and only after the documents have been attested by the State.
- Submit four (4) copies each the Philippine passport(s) of Filipino parent(s), to determine Filipino citizenship of the parent/parents.
- Submit authenticated marriage license or marriage certificate of parents, together with four (4) copies. If marriage license or certificate issued by local authorities is for submission to the Philippine Embassy New Delhi, said license or certificate has to be attested by the Patiala House of the Ministry of External Affairs (MEA) or by any of the Consulates in Chennai, Kolkata or Mumbai. The Consulates may only attest documents executed in areas under their respective jurisdictions and only after the documents have been attested by the State.
- Pay fee for a Report of Birth payable to the Embassy of the Philippines in the form of a demand draft drawn from a bank in New Delhi. Documents to be returned by mail within India require an additional fee to cover postage. Please go to the Schedule of Fees page for the amount to be paid.
- The Embassy or Consulate assumes no responsibility for any loss or damage through the mail.